Accounts Payable

Accounts Payable
We provide accounts payable solutions that promote corporate efficiency and regulatory compliance.
In addition to seeking to maximize the value of expenditures and minimize expenses, our automated systems based on business rules may lead to higher business intelligence, greater service levels, better control, and cheaper processing costs.
Clients that use Vivajiva's industry-specific and individual accounts payable services may implement a system like this. Few in the market can match the depth and quality of our accounts payable outsourcing services.

Our Accounts Payable Solutions

A whole variety of AP services that we offer are:
Matching Purchase Orders to Invoices
Things like comparing a supplier invoice to the data that drives the overall cost, such as a product delivery receipt and purchase order or contract, are some of the things we can assist with. This is often difficult and time-consuming, but our accounts payable experts can do it for you quickly and professionally.
Purchasing and fulfilling orders
From when you place an order to when it arrives at your door and is paid for, we handle every step of the process for you. In addition to quality control and budgetary inspections, we also handle contract management.
Taking Care of Cheque Returns
Debit memos may be processed if a customer has been undercharged because of a sales tax or price issue. Debit memo processing includes:
  • The creation of debit memo requests.
  • Removing billing blocks and bill payments.
  • System integration
Preparation of Typical Pricing Data
In any case, we can assist you in handling traditional price information.
AR Aging Report Preparation and Processing
Custom and comprehensive accounts receivable ageing reports that properly include all overdue customer bills and new credit memos by date range are created for us by our team. With our ageing report, you can quickly identify which clients haven't paid and take the necessary action.
Completed AP Ledgers for the Previous Month
We handle your monthly AP ledgers with utmost care and accuracy. Many monthly AP ledgers have been successfully generated by our staff for customers all around the globe.
Paying Sales Tax every month
Several indicators, such as total income and expenses, may be used to calculate your monthly sales tax. Our financial professionals have a wealth of knowledge and experience in all aspects of sales tax.

Applications We Support?

QuickBooks is a user-friendly, simple accounting software that tracks your business income and expenses, and organises your financial information for you, eliminating manual data entry
ally software is used for storing all the business transactions of each account in detail. Tally has made calculations simple.
Microsoft Dynamics GP
Microsoft Dynamics GP
Dynamics GP is a mid-market business accounting or enterprise resource planning (ERP) software package that uses Microsoft SQL Server to store data.
NetSuite is the most used cloud enterprise resource planning, or ERP, solution globally. Its ERP system manages core business functions including finance and accounting, inventory, orders and more.
Microsoft Navision
Microsoft Navision
Microsoft Navision is the old name for Dynamics NAV (which is now known as Dynamics 365 Business Central!), an ERP system that provides businesses with an end-to-end solution for connecting and managing all processes (such as sales, purchasing, accounting, plus general reporting).
business accounting software covers complete financial accounting, multi-location inventory, multi-currency, multi-tax capabilities, multi-branch management, order processing, payroll, MIS, Invoicing, etc., which helps you make informed decisions to scale your business.
Open source software which you can use to easily create a beautiful website, blog, or app.

Why choose us ?

  • Cost-Effective Pricing

    We have a very inexpensive price structure that may accommodate any budget. You may expect to pay a reasonable price for the highest-quality services.

  • High-End Products

    Our quick and precise responses ensure high-quality services. We use a multi-level inspection process to guarantee the best quality of all our deliveries.

  • Data Protection

    Keeping your information safe is our top priority, and we take every action under our control to ensure it does so. Additionally, our ISO accreditation shows our dedication to securing your information.

  • Quick Reaction Time

    You can always count on us to get back to you faster than any other service provider. You may be confident that every team member will go above and beyond to provide you with timely service.


When an invoice or payment request is received by the Accounts Payable department, every effort is made to pay it within thirty (30) days. Accounts Payable must be notified in advance if the payment on an invoice or request has to be made sooner than expected.

Wire transfers are typically handled within three business days after receipt. However, the payment conditions of the invoice have a role.

Attach the supplementary documents to the invoice with a message to the Accounts Payable representative requesting that the attached paperwork be included with the check. '

The ability of your Accounts Payable solutions to record both manual and automated activities taken by employees (roles) is a valuable asset. For e-discovery and other conflicts, you may need to keep track of the invoice history.

An expert accounts payable outsourcing partner may work with all main collection procurement systems. The following are some of the most important software packages to keep an eye out for:

  • QuickBooks
  • Tally
  • Busy
  • Microsoft Dynamics GP
  • NetSuite

It's totally up to you whether or not you want to outsource all of your accounts payable functions or just a few. If you're looking for an experienced accounts payable outsourcing firm,